Clients cases
22 April 2022
Case “Detal Wagon Group” Corporation
“Detal Wagon Group” Corporation – a dynamically developing company is a provider of services for the repair of specialized railway cars, the sale of spare parts and components. As an active participant in foreign economic activity, the Corporation won its permanent customers and partners – large industrial enterprises of Ukraine and the CIS countries.
“2018 was a year of global transformation for the Corporation. As a result of significant wear and tear of the rolling stock of railway enterprises of Ukraine, the company is constantly increasing the volume of work and services provided. The main activities of the Corporation are the repair of wagons and wheelsets.
The Detal Wagon Group Corporation includes a number of enterprises across the territory of Ukraine: “Inter Vagon Trans”, “Ukrvagonmash”, “Remtransdor” and “First Wheel Repair Enterprise”.
The Corporation’s enterprises are located throughout the territory of central and southern Ukraine, therefore the organization of fast and efficient processes is the main task of management, which directly affects the quality of the services provided.
Given the presence of a large customer base and high quality standards, the main challenge for management is to ensure the maximum speed of order fulfillment, obtain operational data on the ground, and effectively control the activities of all the group’s enterprises.
“Detal wagon group” corporation is the first and so far the only company in Ukraine that provides industrial outsourcing services in the field of rolling stock maintenance, therefore, today it effectively optimizes and automates internal processes to ensure the maximum speed and quality of service provision. In addition, the company plans to cover the activities of all departments as much as possible, building, at the same time, seamless processes from the office to the repair depot. All these decisions bring the company closer to its main goal – to strengthen its position in the market for the provision of services for the repair of wagons and wheelsets, both for industry monopolists and for medium-sized enterprises with their own rolling stock.
What will help them achieve their goal:
Previously, the Corporation had already actively paid attention to the optimization of the company’s internal processes, the maximum provision of advanced technical tools for monitoring the work of employees in the field, and the provision of safe and comfortable working conditions.
In view of the growth rate of the company and the increase in the number of internal processes in the processing of documents, orders, contracts, invoices and applications, the company’s management made a decision to implement a system for automating business processes and electronic document flow.
Seamless processes and fast communication are the priority direction of the company’s digital transformation.
After studying a number of systems: their functionality, the speed of setup and implementation, the possibility of independent modeling of business processes and forms of documents and reports, as well as the analysis of the cost of owning a software product, it was decided to implement the Almexoft platform for automating business processes and electronic document flow.
What was implemented and how:
The tool for implementing the new strategy was the introduction of the Almexoft platform, which currently employs employees of the sales department, planning and economic department, accounting department, as well as managers of all levels.
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1 month
on project implementation
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2 specialists
from implementation
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33 automated
process in the system
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57% acceleration
processing of documents
The system made it possible to solve the following business tasks:
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Management of payments and accounts
Control of contracts, verification of the basis for payment of invoices, quick reconciliation of invoices for payment are the main tasks that are necessary for business management, control of financial flows and ensuring continuous production and service.
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Travel management
Since enterprises are located all over Ukraine, employees often travel to remote areas of factories. Coordination of business trips is quick and convenient, including thanks to the presence of a mobile application.
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Management of internal processes
Inefficiencies of old processes in large manufacturing companies are usually explained by a complex chain of decision-making, the complexity of tracking the flow of the process between departments, and a low level of staff involvement. Thanks to the automation of internal processes with the help of an innovative BPM-editor, any coordination in the Corporation takes place within strictly defined terms. Employees take part in processes exclusively within their area of responsibility. And what is important, the execution of orders is carried out directly by employees on the ground, with clear control of the top management and the possibility of automatic escalation, in case of problems.
High level of system penetration
Thanks to the intuitive and understandable interface of the web version of the platform, as well as the availability of mobile applications, managing the company for top managers and performing tasks for ordinary employees is as convenient and fast as possible. This effect is achieved through the use of informative graphs and charts on the system dashboard, as well as push messages, chat and the ease of the interface.
