
<p>An international company, the fourth-largest in the world, focusing on the production and sale of tobacco and non-tobacco products. It is part of the global Imperial Brands group.</p>



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<h4 class="wp-block-heading">Project Implementation Results:</h4>



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<p>The company gained the ability to quickly configure and adapt complex workflows for handling contracts in line with changing regulations or external factors.</p>



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<p>It reduced expenses on paper, printing, copying, and document delivery thanks to the implementation of electronic signature (e-signature) capabilities on the Almexoft platform.<br>Additionally, the company minimized the need for document delivery via mail or courier services by exchanging electronic documents with counterparties while preserving their legal validity.</p>


Imperial Tobacco


<p>ADM is an international agribusiness corporation and one of the world&#8217;s largest processors of agricultural products and producers of food ingredients.</p>



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<h4 class="wp-block-heading"><strong>Project Implementation Results:</strong></h4>



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<p>The implementation of the Almexoft system significantly reduced the time required for contract approval and signing by automating and optimizing business processes.</p>



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<p>Integration with Microsoft Dynamics AX enabled more efficient data exchange and eliminated the need to manually copy information about signed contracts.<br>Employees became more productive as they could now focus on more important tasks instead of spending time on routine operations.</p>


ADM 


<p>British American Tobacco Kazakhstan Trading is a subsidiary of the British American Tobacco PLC group, the second-largest tobacco company in the world, headquartered in London. The company has over a century of successful development and operates in more than 50 countries. It owns 50 cigarette factories in 41 countries.</p>



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<h4 class="wp-block-heading">Project Implementation Results:</h4>



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<p>The MRK module has been implemented. The following processes have been set up: approval of vacations, sick leaves, hiring, approval of company policies and regulations, approval of marketing programs, relocation of company assets, approval of overtime and weekend work, vacation schedule formation, and approval of business trips. Integration with 1C is in progress.</p>


British American Tobacco


<p>&#8220;Continental Farmers Group&#8221; (CFG) is a united agribusiness holding company that has been operating as a single entity since 2019. It was formed through the merger of two powerful agricultural enterprises, leaders in the domestic agricultural sector &#8220;Mriya Agroholding&#8221; and CFG (Continental Farmers Group), which were established in 1992 and 2006, respectively. The group focuses on large-scale agricultural production, including crop cultivation and livestock farming.</p>



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<p><strong>Results of the Automation Project Based on the Almexoft Platform:</strong></p>



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<ul class="wp-block-list"><li>Over 2,500 users integrated into a single system, ensuring smooth collaboration and data flow across the entire organization.</li><li>Project implementation duration: Completed within 4 months, ensuring rapid deployment and minimal disruption to business operations.</li><li>Automation of multi-level processes: Automated complex workflows with a sophisticated matrix of approvers and responsible parties at each stage, improving approval efficiency.</li><li>Migration of documents: Successfully migrated documents from the past 3 years from the previous system, ensuring no data loss and continuity.</li><li>Integration with Active Directory, 1C, and HR systems: Seamless integration with existing systems ensured smooth user management, financial data handling, and HR processes.</li></ul>


Continental Farmers Group

<p><strong>Implementation of Almexoft EDMS was successfully completed in SK Kazakhmys JSC</strong></p>



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<p>As part of the implementation of the electronic document management system, the following groups of documents were automated: incoming, outgoing, organizational, administrative documentation, and internal, as well as internal regulatory documentation.</p>



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<p>For each group, employees of the implementing company set up from 1 to 10 different types (templates) of documents.</p>



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<p>Before starting the stage of setting up document templates, a detailed analysis of the company's activities and paper workflow was carried out, and, together with the office staff, business processes were transferred to electronic form.</p>



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<p>IC Kazakhmys JSC uses the basic version of the Almexoft platform, which includes a standard list of functional modules: office work, online editing module, business process management module, collaboration module (calendar, built-in chat, notifications and delegation of authority), management module users, organizational structure, management of orders and additional approval, as well as a module that ensures the security of the system (which includes a built-in digital signature integrated with the NCA of the RK, confidential document management with built-in secrecy stamps).</p>



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Transition to commercial operation in SK Kazakhmys

<p>“Kazakhmys Insurance Company” JSC is constantly striving to improve its work qualitatively both for external clients in the insurance industry and for the Company’s employees. One of the improvements was the decision to automate most internal processes in favor of simplifying and speeding up the tasks of servicing customers and working with contractors.</p>



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<p>The most optimal way to accomplish the tasks was the chosen option for automation of processes through the electronic document management system AlmexECM.</p>



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<p>“Almexoft Kazakhstan” LLP has developed and fully implemented an EDMS for us with the integrated AlmexECM BPM module.</p>



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<p>The extensive functionality of the system allowed for the Company as a whole:</p>



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<ul><li>Optimize and bring into unified order business processes related to document management and office work of the company;</li><li>Ensure the management of transparency of the workflow; and – strictly control the executive discipline of documents;</li><li><strong>30% to minimize</strong> the processing time and execution of documents;</li><li><strong>15% reduce</strong> the cost of purchasing writing paper and cartridges.</li></ul>



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<p>For the office, the system is the main document management tool that solves such problems as:</p>



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<ul><li>Minimize by 80% the time for registration and processing of correspondence, its delivery to the addressee and performer, especially arriving at the regional offices of the Company;</li><li>Exclusion of loss of documents;</li><li>Tracking versioning and route of the document;</li><li>Significantly reduce the time for approval and familiarization with the document;</li><li>Unified forms of documents, transparent accounting, the formation and completion of documents in business in electronic form;</li><li>A quick and convenient search of the documents themselves and additional information on them;</li><li>The ability to qualitatively assess the state of the Company’s workflow, the prompt formation of reports and certificates on the effectiveness of work with documents and document flows of an individual employee, unit, and the whole Company;</li><li>Strict observance of information security;</li><li>Convenient and quick setup, development of document routes<strong>.</strong></li></ul>



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<p>The main quality indicators of developers are:</p>



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<ul><li>Implementation of the full implementation of the system;</li><li>Continuous work on improving the functionality, including – at the request of company users and periodic updating of the system;</li><li>Rare errors in the operation of the system and their prompt elimination;</li><li>Rich system functionality;</li><li>An understandable (intuitive) algorithm of work and setting up workflow routes;</li><li>Operational technical support.</li></ul>

Kazakhmys Insurance Company company review


<p>The company creates and promotes high-quality products in the insurance market of Kazakhstan. Its clients include large financial and industrial enterprises in Kazakhstan.</p>



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<p><strong>Project Results of Automating Document Management and Business Processes within the Almexoft Platform:</strong></p>



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<ul class="wp-block-list"><li>Implementation in less than 2 months;</li><li>Use of electronic signatures (e-signature) and legally binding document circulation;</li><li>Electronic office management, including HR and internal document management, contract processing, and request handling.</li></ul>


Kazakhmys Insurance Company


<p>Glovo is a delivery service that allows you to purchase and deliver any item or product within the city. Today, Glovo is used by more than 2.5 million users monthly worldwide, and the number of associated partners reaches 20,000.</p>


Glovo

<p><strong>In 2021, JSC “ArcelorMittal Termirtau” sought a vendor to implement a document management system with the objective of enhancing business processes and digital approval.</strong></p>



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<p>The aim was to incorporate electronic approval through electronic digital signatures in accordance with local laws and improve compliance within AMT. This included automating the approval of materials, goods, and services procurement. The desired solution aimed to improve transparency, predictability, and integration capabilities with the existing ERP SAP and other company systems. </p>



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<p>After evaluating various vendor solutions, the Almexoft platform was selected based on several criteria, including:</p>



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<ul><li>Compliance with Kazakh regulations;</li><li>Easy of workflow creation;</li><li>Integration capabilities;</li><li>Traceability and auditability;</li><li>Easy of defining business rules.</li></ul>



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<p>The project was divided into three implementation phases. The first two phases, each lasting two months, were completed successfully. The first phase focused on procurement, HR, administration, compliance, project management processes, and integration with SAP ERP. The second phase covered IT service, maintenance and repair processes, marketing (customer requests and complaints), corporate responsibility, and organizational development processes. Currently, the third phase is underway, which involves automating security processes and interactions with external contractors.</p>



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<p><strong>By implementing the Almexoft platform, the business processes of JSC “ArcelorMittal Termirtau” improved, </strong>resulting in resource-saving in terms of time and manpower.  The objective of a paperless office and digitalization was advanced through the integration of the e-signature and the issuance of the legal e-documents. The system now serves nearly 5000 users, and there are plans to implement it in other subsidiaries of the company.</p>



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<p>Throughout the collaboration, the Almexoft team exhibited effective communication skills with various levels of company management, demonstrated technical expertise, and showed adaptability to meet unique requirements. They diligently analyzed the needs of JSC “ArcelorMittal Termirtau” and provided innovative solutions that enhanced process efficiency</p>



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<p><strong>The Almexoft team has consistently been responsive, ready to assist, and promptly addressed inquiries. They possess a deep understanding of the company’s needs and offer tailored solutions aligned with its<br>business objectives.</strong></p>

ArcelorMittal company review


<p>ArcelorMittal is the world&#8217;s leading steel producer and holds a leading position in the world&#8217;s major steel markets, including automotive, construction, household appliances and packaging. The company also has large stocks of raw materials and an efficient marketing system. The ArcelorMittal company, which employs more than 222,000 people, has representative offices in 60 countries around the world.</p>



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<h4 class="wp-block-heading">Project Implementation Results:</h4>



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<p>At the initial stage of the project implementation, the main types of processes were configured:</p>



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<ul class="wp-block-list"><li>Project approval;</li><li>Procurement processes: from purchase orders through tenders and contract compliance;</li><li>HR applications;</li><li>Business trip automation;</li><li>Legal documents (power of attorney approvals);</li><li>Social and domestic services.</li></ul>


ArcelorMittal


<p>Multinational, specialty, innovation-oriented pharmaceutical company founded in 1901. The company’s headquarters are located in Budapest (Hungary). As the largest pharmaceutical manufacturer in Central and Eastern Europe, Gedeon Richter has been providing patients with high-quality treatment for almost 120 years.</p>


Gedeon Richter Kz

<p>At your request about the experience of implementing Almexoft software in Sense Bank, we report the following:</p>



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<p>The introduction of changes in the system technology Bank will require flexible tools. The choice of Almexoft as a low-code platform for automating business processes and electronic document management in office processes provided a high probability of introducing changes. And the powerful BPM tools of the platform in synergy with the use of Agile practices made it possible to implement most of the changes, primarily process settings, by the Process Owners with minimal involvement of IT specialists.</p>



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<p>Multi-platform, high technological flexibility, adaptability, focus on a high level of corporate standards made it possible to most effectively integrate Almexoft into the Bank’s architecture.</p>



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<p>As part of the implementation:</p>



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<ul><li>Integration with corporate systems for the implementation of Almexoft in the landscape of the Bank;</li><li>Setting up work with corporate tools for working with a Qualified Electronic Signature, including working with the Gryada-301 network cryptomodule directly on the Almexoft platform;</li><li>Integration with CRM and other Bank Systems for building end-to-end electronic document management processes.</li></ul>



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<p>Considering the implementation experience gained, we do not plan to rest on our laurels and are already considering the next steps to scale the use of the system in other, primarily administrative processes of the Bank and create a unified ecosystem of the Bank’s electronic document management, etc.</p>



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<p><strong>In this regard, we look forward to further fruitful cooperation.</strong></p>

Sense Bank company review


<p>Sense Bank provides convenient modern banking solutions to clients in all segments: from individuals to the largest companies, being one of the leaders in the implementation of new technologies. The bank occupies a leading position in the industry in the corporate and retail segments, investment business and is actively developing in the segment of small and medium-sized enterprises, offering customers innovative solutions and providing high quality service.</p>


Sense Bank

<p>The IT department of Kazakhmys Corporation constantly monitors solutions that allow increase the efficiency of all holding companies. </p>



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<p>The need for digital information and digitalization of business have led us to understand the criteria that must be taken into account when choosing corporate management systems, namely:</p>



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<ul><li>Use of innovative technologies with the highest level of security</li><li>Simple administration and adaptation</li><li>Possibility of easy integration with other IT systems of the Corporation.</li></ul>



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<p>Thanks to the implementation of the AlmexECM business process automation system, the group “Kazakhmys Holding”, has successfully made the transition to a full-fledged procedural approach in management. AlmexECM has been successfully working in the Corporation for over 4 years and in fact, is a unified management system for a group of companies of 32 legal entities within one installation. To date, more than 500 different business processes have been automated and more than 100 types of reports are configured, integration with Oracle HR, DVK forms, Active directory.</p>



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<p>One of the key criteria for selecting software for the Corporation is the ability to scalability and a high level of fault tolerance under high loads. <strong>In AlmexECM more than 7,000 users were created, with a peak of 4,200 simultaneous connections to the system without loss of performance.</strong></p>



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<p>The decisive success factors for the implementation of AlmexECM in the Corporation were: intuitive user interface of the system, availability of web and mobile clients, easy setup of complex business processes, the ability to allocate autonomous accounts for all enterprises holding with the ability to work in different languages.</p>



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<p>As part of the implementation, Almexoft specialists took part in reengineering existing business processes, conducted training for key employees and administrators, and a number of modules were finalized at the request of the Corporation. </p>



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<p><strong>Almexoft for all years of cooperation has shown itself as a reliable partner, with a timely response to emerging issues, and a high level of professionalism.</strong></p>

Kazakhmys Corporation company review


<p>Kazakhmys is the largest copper producer in Kazakhstan and a leading international company in the extraction and processing of natural resources. The company has a fully integrated production cycle, starting with ore mining and ending with the production of finished products such as copper cathodes and copper wire rods.</p>



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<p><strong>Project Results of Automating Document Management and Business Processes on the Almexoft Platform:</strong></p>



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<ul class="wp-block-list"><li>Over 7,000 users in a unified system.</li><li>Complete automation of document management: internal documents, incoming and outgoing correspondence, contracts, organizational and administrative documentation, requests, as well as risk department processes.</li><li>Integration with HR Oracle and ERA Finance.</li><li>Migration of more than 2 million documents from Lotus Notes.</li></ul>


Kazakhmys Corporation

<p><strong>In 2019, MTI Group planned to implement a business process automation system and transfer the existing electronic document management to the Almexoft platform.</strong></p>



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<p>MTI Group is a diversified business that combines three basic areas: retail (footwear, clothing, jewelry, electronics); information and communication technologies; 3-PL operator (services for storage, handling, and delivery of goods).</p>



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<p>Almexoft with a low-code platform and AlmexECM and AlmexBPM functional modules were chosen as a partner. The platform was designed to digitize the company’s business processes, implement an electronic document management system, reduce the time of reconciliation of documents and get an additional tool for strategic management of the company.</p>



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<p>The process of selecting and implementing the system took place in two stages. The first stage is the implementation of the system for the management company, the second stage is the scaling of the system to the business level of MTI Group.</p>



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<p>The following tasks were performed within the framework of the Almexoft platform implementation project:</p>



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<ul><li>Deployed system and set up document management in a single MTI Group environment (management company + business)</li><li>As part of the implementation, more than 100 business processes in the system were automated and configured;</li><li>Migration of more than 150 thousand documents from the company’s internal system;</li><li>Contracts, office, personnel documents, business trips, internal documentation, applications – all processes within </li><li>Implementation of the integration module Timely for combining internal and external document management within a single interface of the platform.</li></ul>



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<p>Thanks to the implementation of the integration module with Time managed:</p>



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<ul><li>Combine internal and external document management in a single interface of the Almexoft platform;</li><li>Save time on the formation, transmission, and control of the return of documents;</li><li>Provide the ability to work remotely with documents;</li><li>Ensure processing, approval, and signing of QES documents directly on the Almexoft platform;</li><li>Reduce the time of receipt/transfer of legally significant documents to the counterparty</li></ul>



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<p><strong>After application, it was possible to fully evaluate the broad functionality of the platform, increase the efficiency of business processes and evaluate the positive results of automation.</strong></p>

MTI Group company review


<p>MTI Group is a diversified business that combines three core areas:</p>



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<ul class="wp-block-list"><li>Retail: Offering products such as footwear, clothing, jewelry, and electronics.</li><li>Information and Communication Technologies (ICT): Providing innovative IT solutions and services.</li><li>3PL Operator: Offering services for storage, cargo handling, and delivery logistics.</li></ul>



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<h4 class="wp-block-heading"><strong>Results of Implementing the Business Process Automation and Electronic Document Management System on the Almexoft Platform:</strong></h4>



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<ul class="wp-block-list"><li>Document management for a group of 12 companies in a unified environment, ensuring seamless communication and data flow across all entities.</li><li>Over 100 configured business processes&nbsp;within the system, automating key workflows to improve efficiency and reduce manual intervention.</li><li>Migration of over 1 million documents, ensuring smooth transition to the new system without data loss or disruption.</li><li>Comprehensive process automation: Contracts, office documentation, service desk management, HR documents, business trips, and requests—all integrated and managed within a single platform.</li></ul>


MTI Group


<p>Datagroup –&nbsp; is an all-Ukrainian telecom operator for business and home. Provide services in the segments of data transmission and Internet access, telephony and television, video conferencing and video surveillance, satellite communications and cloud solutions.</p>



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<p><strong>The result of automation of business processes and workflow:</strong></p>



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<ul class="wp-block-list"><li>More than 1000 users, integration with corporate accounting systems;</li><li>Automation of contract work, orders, reminders, office;</li><li> Formation of documents in the system based on printed forms.</li></ul>


DataGroup

<p>In September 2022, the management made a decision to implement a platform for automating business processes and electronic document management, after which an active search, analysis, and selection of systems began both on the domestic market and abroad. According to the results of Almexoft electronic document management, consists of two main software modules: AlmexECM and AlmexBPM.</p>



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<p>The system made it possible to implement the following tasks:</p>



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<ul><li>Reduce the time of processing documents and generating reports;</li><li>The complete transition of internal document flow to electronic format;</li><li>Optimize internal business processes;</li><li>The readiness of the system to configure complex routes, and coordination with a large number of branches of process/document movements depending on the initial conditions;</li><li>The flexibility of setting up routes by business owners without the involvement of narrow development specialists;</li><li>Readiness of the system for integrations;</li><li>Availability of a mobile application on iOS and Android</li></ul>



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<p>Already in 2023, in less than 4 months, the platform was put into operation. After starting automation, we got quick results and saw opportunities for automation.</p>



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<p>As a result of the Almexoft platform implementation project, it was possible to achieve the following key results:</p>



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<ul><li>A single information space has been created;</li><li>Adjusted electronic document flow: internal documents, contracts, orders, memos, memos of HR issues, and internal regulatory documents;</li><li>20 business processes have been adjusted;</li><li>Customized reporting forms;</li><li>Our employees were trained in the use of the business process editor, system administration;</li><li>A number of business processes have been launched in the system (among them: processing of incoming correspondence, signing of orders, approval of regulatory documents and others);</li><li>IThe EDS module has been configured for our use and the EDS of the signatories with which we sign documents have been entered into the system.</li></ul>



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<p>At this stage, we scale the system to other business processes and connect the rest of the users to the system for new business processes. It is important to note that the high level of professionalism of the Almexoft implementation team, the properly constructed implementation process and the full compliance of the platform functionality.</p>



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<p>By connecting the Almexoft platform, we made the processes more transparent and controllable.</p>

Activitis company review


<p>Since 2013, the financial company &#8220;Activitis&#8221; has been creating financial solutions for various business sectors in Ukraine, providing loans and factoring services.</p>



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<p>The financial company &#8220;Activitis&#8221; supports small and medium-sized enterprises as the basis of the national economy and regional development.</p>



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<p><strong>Results of an automation project based on Almexoft:</strong></p>



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<ul class="wp-block-list"><li>Project implementation period – 1.5 months;</li><li>Automation of core business processes with complex coordination routes and clear control over the execution of tasks;</li><li>Multifunctional work with directories.</li></ul>


Activitis


<p>&#8220;Integra Construction KZ&#8221; is the largest enterprise in the Republic of Kazakhstan specializing in the repair of the superstructure of mainline, industrial, and access railways, as well as the first railway construction project in the history of independent Kazakhstan. The company is involved in large-scale transport and logistics projects of both international and national significance.</p>


Integra Construction KZ


<p>JSC &#8220;Bank RBK&#8221; is a universal banking institution in Kazakhstan with balanced development indicators. The bank provides a full range of financial services to individuals, small and medium-sized businesses, and large corporations. It focuses on stability, growth, and innovation, while maintaining a strong position in the competitive banking sector of Kazakhstan.</p>



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<p><strong>Results of Almexoft Implementation:</strong></p>



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<ul class="wp-block-list"><li>Full implementation of the Almexoft platform by the bank’s in-house staff;</li><li>Introduction of electronic document management and other supporting processes to optimize operations.</li><li>Over 170 configured business processes within the Almexoft platform, streamlining a wide range of workflows and improving overall efficiency across the bank.</li></ul>


Bank RBK

<h3>"Detal Wagon Group" Corporation - a dynamically developing company is a provider of services for the repair of specialized railway cars, the sale of spare parts and components. As an active participant in foreign economic activity, the Corporation won its permanent customers and partners - large industrial enterprises of Ukraine and the CIS countries.</h3>



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<p>The Detal Wagon Group Corporation includes a number of enterprises across the territory of Ukraine: "Inter Vagon Trans", "Ukrvagonmash", "Remtransdor" and "First Wheel Repair Enterprise".</p>



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<p>The Corporation's enterprises are located throughout the territory of central and southern Ukraine, <strong>therefore the organization of fast and efficient processes</strong> is the main task of management, which directly affects the quality of the services provided.</p>



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<p>"<strong>Detal wagon group" corporation</strong> is the first and so far the only company in Ukraine that provides industrial outsourcing services in the field of rolling stock maintenance, therefore, today it effectively optimizes and automates internal processes to ensure the maximum speed and quality of service provision. In addition, the company plans to cover the activities of all departments as much as possible, building, at the same time, seamless processes from the office to the repair depot. All these decisions bring the company closer to its main goal - to <strong>strengthen its position in the market</strong> for the provision of services for the repair of wagons and wheelsets, both for industry monopolists and for medium-sized enterprises with their own rolling stock.</p>



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<h3 class="has-text-align-center">What will help them achieve their goal:</h3>



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<p>Previously, the Corporation had already actively paid attention to the optimization of the company's internal processes, the maximum provision of advanced technical tools for monitoring the work of employees in the field, and the provision of safe and comfortable working conditions.</p>



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<p>In view of the growth rate of the company and the increase in the number of internal processes in the processing of documents, orders, contracts, invoices and applications, the company's management made a decision to implement a system for automating business processes and electronic document flow.</p>



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<p>After studying a number of systems: their functionality, the speed of setup and implementation, the possibility of independent modeling of business processes and forms of documents and reports, as well as the analysis of the cost of owning a software product, it was decided to implement <strong>the Almexoft platform for automating business processes and electronic document flow.</strong></p>



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<h3 class="has-text-align-center">What was implemented and how:</h3>



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<p>The tool for implementing the new strategy was the introduction of the <strong>Almexoft platform</strong>, which currently employs employees of the sales department, planning and economic department, accounting department, as well as managers of all levels.</p>



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<h3 class="has-text-align-center">The system made it possible to solve the following business tasks:</h3>



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<h3 class="has-text-align-center">High level of system penetration</h3>



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Case “Detal Wagon Group” Corporation


<p>&#8220;Detal Wagon Group&#8221; is a company that provides services for the repair of railway cars, as well as the sale of spare parts and components. The company specializes in maintaining and servicing railway vehicles, ensuring their reliability and performance, while also offering a wide range of parts and accessories for the rail transport sector.</p>



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<p><strong>Results of Implementing Electronic Document Management and Business Process Automation on the Almexoft Platform:</strong></p>



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<ul class="wp-block-list"><li>Doubling the speed of document approval procedures, significantly reducing delays and improving overall workflow efficiency.</li><li>Mobile application as the corporate standard for interaction with employees, enhancing communication and accessibility.</li><li>Unified information system for the entire group of companies, ensuring seamless data sharing and coordination across all entities.</li></ul>


Corporation “Detal Wagon Group“


<p>A cement production company has been present in the Kazakhstan market for over 65 years. The plant has 4 rotary kilns for clinker burning, operating by the wet method.</p>


Semey Cement Plant


<p>A leading producer of non-alcoholic beverages in Kazakhstan and Central Asia, known for its high-quality products and innovative solutions. In addition, the company has successfully developed several areas: beer production, PET preform manufacturing, high-quality labels, and modern refrigerators.</p>


GALANZ BOTTLERS

<p>“Techenergoservice 2014” LLP is a company that is engaged in operational and operational maintenance of electrical substations, overhead power lines of a voltage class of 35 kV and higher. Since 2014, it has been a leader in the provision of technical, maintenance and repair services, overhauls electrical equipment of lines and substations, power transformers, engineering support for the new construction of energy facilities.</p>



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<p>The desire to maintain a leading position in the market and use advanced technologies to improve the quality of the entire enterprise was the main reason for finding a suitable system for automating internal business processes and electronic document management.</p>



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<p>To implement this project, a number of Kazakhstani and foreign software products were analyzed, and, on the basis of a tender, the Almexoft software product with a built-in AlmexBPM business process automation module, an online editor, and native mobile applications was selected. The implementation of the system, analysis and optimization of current business processes and setting up chains of approval and execution of documents were carried out by Almexoft Kazakhstan employees in a qualified manner and in the shortest possible time.</p>



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<p>The extensive functionality of the system made it possible to implement the following tasks:</p>



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<ul><li>Optimize and bring to a unified form all business processes of the company related to office work;</li><li>Ensure transparent document flow, registration of incoming / outgoing documents, correspondence, personnel documentation;</li><li>Generate the necessary reports: a report on the registration of incoming / outgoing documentation, a report on the implementation of tasks and instructions;</li><li>Supervise executive discipline.</li></ul>



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<p>The most significant results of the implementation of Almexoft:</p>



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<ul><li>The time of processing and approval of documents, delivery to its addressees was reduced by 80%.</li><li>10% reduction in the company’s overall costs associated with sending documents (printing costs, courier services);</li><li>Significant reduction in paper workflow, which solved the problem of loss of documentation;</li><li>Thanks to Almexoft, the main problem of the company was solved, which was associated with a long chain of document approval due to the location of the company’s representative offices in different cities;</li><li>Ensuring a high level of security of corporate data due to several levels of protection;</li><li>Efficient and fast search for electronic documents in a single system within the role-based policy and security regulations</li></ul>



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<p>Cooperation with Almexoft and the introduction of the Almexoft business process automation and electronic document management system made it possible to solve the problems of business growth and scaling, and to achieve a number of strategic goals of the top management of Techenergoservice.</p>



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<p><strong>The implementation of the project has had an impact on improving the efficiency of both ordinary employees and the company’s management and reducing the company’s administrative costs.</strong></p>

Techenergoservice 2014 company review


<p>Business Solutions GARANT ltd is a private company that provides services for the provision of qualified outsourcing and consulting services to create favorable conditions for business. BSG was founded by a group of Kazakhstani law specialists, accounting audit, HR administration, HR, management accounting, management with more than 10 years of experience.</p>



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<p><strong>The result of the the Almexoft-based business processes automatisation and electronic document management system integration:</strong></p>



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<ul class="wp-block-list"><li>Document flow with various types of contracts;</li><li>Automation of work with reference books;</li><li>Implementation of 500+ templates;</li><li>Transition to electronic document system and minimization of paper documents</li></ul>


BS Garant


<p>IC Petroleum is one of the largest Kazakhstani oil companies, internationally recognized as a vertically integrated holding. The company&#8217;s industrial complex includes enterprises in the oil and gas extraction industry, oil refining, petrochemical production, tire fitting, a network of gas stations, and service centers.</p>


IC Petroleum


<p>LLP &#8220;AB Energo&#8221; is an energy supply company established in 2004 in the Republic of Kazakhstan. The company’s main activity is the supply of electricity to wholesale and retail consumers across all regions of the country. With over 10 years of experience in electricity supply, the company possesses in-depth expertise, its own vision, and trusted relationships with all market participants.</p>



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<h4 class="wp-block-heading"><strong>Results of Business Process Automation and Electronic Document Management:</strong></h4>



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<ul class="wp-block-list"><li>Implementation of a Process-Based Management Approach:</li><li>Electronic document management&nbsp;for the group of companies within a unified environment, ensuring seamless communication and document handling across all entities.</li><li>Up to 50 configured business processes&nbsp;within the system, automating key workflows to improve efficiency and reduce manual tasks.</li></ul>


AB Energo

<p><strong>Automation of cross-functional business processes and own workflow and its impact on business performance</strong></p>



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<p><strong>Moneyveo</strong> is a service that helps Ukrainians to solve their financial problems here and now. </p>



<p><strong>Our goal</strong> is to provide innovative services that help people.</p>



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<p>Moneyveo occupies a leading position in the Ukrainian online lending market and is one of the promising players in the fintech sector.</p>



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<p>May 2020 was exactly one year since the launch of the project for the selection and implementation of a BPM system. During this time, we managed to feel its influence on the efficiency of business processes, and, as a result, business. How we did it and continue to do it:</p>



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<h3 class="wp-block-heading">1. Chose the main goal and system requirements</h3>



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<p>The issue of switching to an electronic document management system in our company lay in the plane of optimizing cross-functional business processes. We strive to ensure the transparency of the company’s business processes, make them as flexible as possible, and increase their efficiency.</p>



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<h3 class="wp-block-heading">In this regard, the criteria for choosing a system were:</h3>



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<p>Almexoft with the AlmexECM system was chosen as a partner for our business, as it met the requirements and selection criteria.</p>



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<h3 class="wp-block-heading">2. Developed and applied an iterative approach for system implementation and new business processes</h3>



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<p>The iterative implementation of the system at Moneyveo took <strong>3 months</strong>.</p>



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<p><strong>For this period:</strong></p>



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<p>We do our subsequent automation in the same way – iteratively, which allows us to adjust the automation vector, if necessary, make improvements with fewer resources, and launch processes quickly.</p>



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<p>At the moment, we have automated business processes for processing incoming correspondence, agreeing with payments, regulatory documents, and a number of others. We connect new business processes to the system every month.</p>



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<h3 class="wp-block-heading">3. Automate business processes, keeping the focus on the result</h3>



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<p>Now we have a tool that helps us see the effectiveness of cross-functional business processes and understand which aspects should be influenced in order to improve it. And this is our main task on the path to continuous improvement.</p>



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<p><strong>Our plan is to create a large process ecosystem, the tool for this is the AlmexECM product.</strong></p>



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<p>Having implemented the AlmexECM system for optimizing business processes and electronic document management, at Moneyveo we are developing a process approach to management.</p>

Case Moneyveo

<p><strong>In 2019, Moneyveo planned to switch to a business process automation and electronic document management system.</strong></p>



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<p>The desire to take the first position in the market, the desire to use advanced IT technologies, the need to optimize the work on the execution and control of tasks became the decisive factors for the implementation of the BPM system.</p>



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<p>The requirements for the system were:</p>



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<ul><li>The readiness of the system to set up complex routes for coordination with a large number of branches of process movements, depending on the input conditions;</li><li>Flexibility of setting up routes without the involvement of development specialists, by business owners;</li><li>A system that focused on work within the framework of business processes and workflow;</li><li>Friendly interface for administrators and users;</li><li>Readiness of the system for integration with other programs;</li><li>Mobile app available for Android and iOS.</li></ul>



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<p><strong>Almexoft was chosen as a partner with the Almexoft low-code platform software product, as the software met these requirements and selection criteria.</strong></p>



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<p>By implementing the Almexoft business process optimization and electronic document management system, it was possible to automate business processes and set up an electronic document management system, and also managed to:</p>



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<ul><li>Integrate AlmexECM with the company’s Active Directory;</li><li>Train employees in the use of the business process editor and system administration;</li><li>Launch and set up a number of business processes (among them: processing incoming correspondence from customers, coordinating payments and regulatory documentation, signing orders, and others);</li><li>Customize the process of generating reports for the selected business processes;</li><li>Set up the EDS module.</li></ul>



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<p>At the moment, the active process of scaling and connecting other users to the system continues. An effective format of interaction has also been built in matters of automating new business processes and technical support.</p>

Moneyveo company review


<p>Moneyveo is a service that helps Ukrainians solve their financial needs. The company offers innovative services to clients while ensuring maximum protection of data and financial transactions. The company’s goal is to provide innovative solutions that assist people in managing their finances more easily and securely.</p>



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<h4 class="wp-block-heading"><strong>Results of Business Process Automation for Moneyveo on the Almexoft Platform:</strong></h4>



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<ul class="wp-block-list"><li>Automation of incoming and outgoing correspondence processing: Streamlined the handling of all communication, reducing manual work and improving response times.</li><li>2.5x increase in data processing speed: Enhanced system performance and efficiency, allowing for faster data processing and improved overall productivity.</li><li>Integration with Active Directory and ERP system: Seamless integration enabled better user management, access control, and smooth data flow between systems.</li><li>Automation of individual financial processes: Key financial operations, including transactions, invoicing, and reporting, were automated, ensuring accuracy and improving workflow efficiency.</li></ul>


Moneyveo


<p>Kazakh auto retailer, represented by three brands: Kia, Chevrolet, Jac, Jetour in six cities of the country. The group of companies was founded in 2021, and its history begins with the opening of the first auto center in 2015.</p>


Doscar Group


<p>An online platform for daily shopping with convenient service. Maudau strives to turn routine shopping into a fast and quality process. On the platform, you will find everything you need &#8211; both for every working day and for a holiday.</p>


Maudau


<p>QazCloud is a service company providing services for support, maintenance and modernization of IT infrastructure, rental of virtual IT resources, protection of information data of Samruk-Kazyna Group of Companies.</p>



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<p><strong>The main activities are concentrated in the following areas:</strong></p>



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<ul class="wp-block-list"><li>Information Security;</li><li>Provision of cloud and service services;</li><li>Maintenance and support;</li><li>Rental and leasing of computer systems.</li></ul>


QazCloud

<p><strong>Global Asia Management is a mining holding company that includes a group of companies involved in mining and geological exploration. It is part of the global mining group Global Asia Mining. The company has been operating in the territory of the Kyrgyz Republic since 2009.</strong></p>



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<p>In December 2020, Global Asia Management decided to implement the low-code platform Almexoft, which includes the AlmexBPM business process automation system and the AlmexECM document management automation system. The implementation project lasted for 2 months, and by January 2021, the platform was in industrial use by the company. Almexoft carried out the platform implementation, configuration of initial business processes, administrator training, and handed over the platform for industrial use. Technical support for the platform is currently being provided.</p>



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<p>The implementation of the Almexoft platform allowed for:</p>



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<ul><li>The presence of flexible and efficient tools for easy platform configuration and administration without the need for vendor specialists.</li><li>A convenient graphical designer for modeling business processes.</li><li>Flexible customization of electronic document forms.</li><li>The ability to create documents using template forms for attachments.</li><li>The availability of an open API. The use of Apache Thrift technology and standard Rest API for wide integration possibilities with third-party software.</li><li>The availability of native mobile applications for Android and iOS – AlmexMobile.</li><li>Multi-level directories and categorization mechanisms.</li></ul>

Global Asia Management company review


<p>Global Asia Management is a mining holding that has been operating in the Kyrgyz Republic since 2009, part of the global mining group Global Asia Mining. Global Asia Management includes a group of mining and exploration companies.</p>



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<p><strong>The result of the implementation of a business process automation and electronic document management system based on Almexoft:</strong></p>



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<ul class="wp-block-list"><li>Implementation of a process-procedural management approach;</li><li>Automation of all office work: internal documents, incoming, outgoing, contracts, orders, memos, protocols;</li><li>Joint work of offices in two countries Kazakhstan – Kyrgyz Republic.</li></ul>


Global Asia Management


<p>A network of stores of high-quality and comfortable shoes from world famous brands. These are Intertop, Armani Exchange, Emporio Armani, Clarks, Ecco, Geox, Marc O&#8217;Polo, Napapijri, Skechers, Timberland. INTERTOP Ukraine is presented in the rating as the largest Ukrainian retailer with 25 years of experience in the market. The company&#8217;s portfolio includes 200 global brands</p>


INTERTOP Ukraine


<p>All-Ukrainian modern center for prosthetics, reconstructive surgery, rehabilitation, and psychological support for adults and children affected by the war. Superhumans provide free medical services for prosthetics, rehabilitation, reconstructive surgery, and PTSD treatment.</p>


SuperHumans


<p>&#8220;STOLICHNY&#8221; Market is the largest fresh produce market in Ukraine. It is a food megapolis operating 24 hours a day, aimed at providing customers with fresh products from all corners of the world. At its core, more than 500 companies specialize in the distribution, production, import, and export of fresh and frozen goods.</p>



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<h4 class="wp-block-heading">Results of automation with Almexoft:</h4>



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<p>The process of agreement handling, contract approval, invoicing, and lease application approval has been implemented. Additionally, a process-procedural management approach has been introduced.</p>


“STOLICHNY” Market

<p><strong>Private Joint-Stock Company “CB “ACORDBANK” is a Ukrainian commercial bank with 82 branches and 150 credit sales points across Ukraine, and it continues to expand its network. As of the beginning of 2021, Private Joint-Stock Company “CB “ACORDBANK” (hereinafter – the Bank) is among the top 30 financial institutions in the country in terms of funds held by individuals and legal entities, according to the data of the National Bank of Ukraine.</strong></p>



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<p>In January 2020, the bank’s management made the decision to implement a platform for automating business processes and electronic document management, after which an active search, analysis, and selection of systems were initiated, both domestically and abroad. Based on the results of the evaluation, the Almexoft platform for automating business processes and electronic document management was chosen, consisting of two main software modules: AlmexECM and AlmexBPM.</p>



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<p>The system made it possible to achieve the following tasks:</p>



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<ul><li>Reduce document processing time and report generation;</li><li>Complete the transition of internal document management to electronic format;</li><li>Optimize internal business processes.</li></ul>



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<p>Already in 2021, in less than 6 months, the platform was put into operation in the Bank. After the automation was launched, we obtained quick results and identified opportunities for automation.</p>



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<p>As a result of the Almexoft platform implementation project, the following key results were achieved:</p>



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<ul><li>Created a unified information space;</li><li>Set up electronic document management: internal documents, contracts, orders, protocols, official notes, official notes on personnel matters, internal normative documents, and instructions;</li><li>Configured 20 business processes and 15 directories;</li><li>Configured reporting forms.</li></ul>



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<p>It is important to note that the high level of professionalism of the Almexoft implementation team, the well-structured implementation process, and the full alignment of the platform’s functionality with the bank’s needs helped in achieving the platform’s integration in such a short timeframe.&nbsp;</p>



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<p><strong>By connecting the Almexoft platform, we made banking processes more transparent and controllable.</strong></p>

Accordbank company review


<p>Aсcordbank is a Ukrainian commercial bank ranked among the top 20 banks in terms of its regional network, which includes 84 branches and 150 credit sales points across Ukraine. The bank continues to expand its network. As of early 2021, Akcordbank was ranked among the top 30 financial institutions in the country by the volume of funds from individuals and legal entities, according to the National Bank of Ukraine.</p>



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<h4 class="wp-block-heading"><strong>Results of the Document Management and Banking Process Automation Project:</strong></h4>



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<ul class="wp-block-list"><li>Automation of over 20 banking business processes: Streamlined key banking operations, improving workflow efficiency and reducing manual processing times.</li><li>Digitization of corporate document flow: Transition to a fully digital document management system, enhancing document storage, retrieval, and processing.</li><li>Implementation of electronic document management with counterparties: Enabled secure and efficient communication and document exchange with external partners, improving collaboration.</li><li>Reduction of document processing time by 3 times: All bank employees working through the Almexoft mobile app significantly accelerated document handling, increasing overall productivity and response times.</li></ul>


Accordbank


<p>ESKA CAPITAL is a Ukrainian leasing company founded in 2008. Clients are private enterprises of micro, small and medium-sized businesses. The company is the leader of the Ukrainian market in this segment.</p>



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<p><strong>The result of the Almexsoft-based automation project:</strong></p>



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<ul class="wp-block-list"><li>Implementation period: 2 months;</li><li>Automation of the main business processes with complex routes of approval and precise;</li><li>Multifunctional work with reference books</li></ul>


ESKA Capital

<p><strong>Almexoft company manifests itself as a reliable partner with a timely response to all arising requests, an excellent level of support for both ordinary employees and platform administrators.</strong></p>



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<p>During 2017, our Bank conducted a preliminary study of various electronic document management systems. In addition to organizing the workflow, we were looking for a tool to automate our business processes and therefore decided to implement the AlmexECM platform. In 2018, a project began to introduce and adapt the system in the structural divisions of the bank.</p>



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<p>Our opinion, the AlmexECM platform meets the following requirements:</p>



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<ul><li>Use of modern technologies</li><li>High level of security</li><li>Easy scalability and adaptation</li><li> Ability to integrate into the Bank’s IT landscape.</li></ul>



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<p><strong>To fully convert the processes into digital form, it was decided to use an electronic digital signature.</strong></p>



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<p>As the next stage in the development of the system, JSB “Radabank” plans to integrate AlmexECM with ERP modules of the system in 2019.</p>



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<p>The intuitive user interface of the system, the availability of web and mobile access, easy configuration of business processes makes it possible to use, administer and configure the system by full-time administrators, involving developers in cases of planned updates as part of a global release of the platform, refinement of the AlmexECM kernel, complex integration with other systems.</p>



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<p><strong>As part of the implementation, Almexoft specialists analyzed existing business processes, conducted training for key employees and administrators, and finalized several modules at the Bank’s request.</strong></p>

Radabank company review


<p>RadaBank is a universal commercial bank that serves all segments of the population, including individuals, small and medium-sized businesses, as well as large corporations. The bank offers a wide range of financial services tailored to meet the diverse needs of its clients.</p>



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<h4 class="wp-block-heading">Results of Automation with Almexoft:</h4>



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<p>Automation of the Entire Document Management System:</p>



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<ul class="wp-block-list"><li><span style="color: initial; font-family: -apple-system, BlinkMacSystemFont, &quot;Segoe UI&quot;, Roboto, Oxygen-Sans, Ubuntu, Cantarell, &quot;Helvetica Neue&quot;, sans-serif;">Internal documents, incoming and outgoing correspondence, contracts, orders, memos, and protocols.</span></li><li>Creation of a unified ecosystem based on the Almexoft platform (product catalog, limit approvals, credit pipeline).</li><li>Tight integration with other bank systems, ensuring seamless data exchange and process coordination.</li><li>Over 120 automated business processes, streamlining operations and enhancing overall efficiency.</li></ul>


RadaBank

<p>The company LLP “NDPP” specializes in the production of yellow phosphorus and phosphorus-containing products.</p>



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<p>It is guided by the mission of providing innovative and environmentally clean solutions in the chemical industry.</p>



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<p>Since 1978, the company's vision has been to achieve leadership in the global market of phosphorus-containing products, ensuring high quality and safety of our products.</p>



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<p>In search of optimizing business processes and improving efficiency, the Novodzhambul Phosphorus Plant began an active search for a suitable platform for implementation. After a thorough market analysis and evaluation of potential solutions, <strong>the decision was made in favor of the Almexoft platform.</strong> Its vast capabilities, adaptability to the company's specifics, and full compliance with the requirements of our business made Almexoft the best choice.</p>



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<p>As a result of implementing the Almexoft platform, we have achieved significant improvements in the efficiency and transparency of our business processes. The implementation of Almexoft has been an important step in the development of our company. We have gained a powerful tool for optimizing business processes, increasing productivity, and enhancing our competitiveness in the market.</p>



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<p>Thank you to the Almexoft team for their professionalism and support throughout all stages of implementation.</p>

LLP “NDPP” company review


<p>LLP “NDPP” is a leading Kazakhstani company specializing in the production of yellow phosphorus and phosphorus-containing products. The company is committed to its mission of providing innovative and environmentally friendly solutions in the chemical industry.</p>



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<p>Since its establishment in 1978, the company has focused its efforts on achieving leadership in the global market for phosphorus-containing products. Its core principles are high product quality, safety, and environmental responsibility.</p>



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<h4 class="wp-block-heading">As a result of implementing the Almexoft platform, the company achieved:</h4>



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<ul class="wp-block-list"><li>Improved efficiency and transparency of business processes;</li><li>Enhanced business productivity;</li><li>Significant improvement in market competitiveness indicators.</li></ul>


LLP “NDPP”


<p>KM Life is a young and strong team of professionals who offer innovative life insurance products. The founders of the company are professionals with extensive experience in the financial, in particular, insurance market, as well as ambitious specialists who strive to implement global trends in life insurance. The most important directions in the insurance activity of the Company are the development and implementation of programs for comprehensive insurance of clients &#8211; individuals, the full protection of enterprises of any form of ownership from all possible risks.</p>


KM Life


<p>Megabank is one of the top 20 the most trusted banks in Ukraine. Now it serves more than half a million customers.</p>



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<p><strong>Result of office automation project:</strong></p>



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<ul class="wp-block-list"><li>Digitization of the bank’s administrative processes;</li><li>Transition to electronic document workflow (organizational and administrative documentation and office);</li><li>Automation of specific banking business processes.</li></ul>


Megabank


<p>Korkem Alem Meat Processing Plant is Kazakhstan-made lamb and beef, which is produced and delivered to Korkem Alem points of sale in accordance with high quality and safety standards. More than 200 employees work at Korkem Alem enterprises and use the most modern technology.</p>


Korkem Alem


<p>The Kazakhstan Football Federation is an organization that oversees and manages football in Kazakhstan. Its headquarters is located in Astana. The Federation is responsible for organizing the national championship, the national teams, and supporting, developing, and promoting football in general.</p>



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<h4 class="wp-block-heading">The implementation of the Almexoft system allowed the automation of the following business processes:</h4>



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<p>Acts of completed work, approval of business trips, vacations, sick leaves, payment requests. Also, automate the approval of contracts, incoming and outgoing correspondence, various types of orders, procurement protocols, and approval of event plans.</p>



<p>They develop, own, and implement large-scale renewable energy projects with a focus on sustainability, low environmental impact, and community engagement.</p>


ELEMENTUM ENERGY


<p>KazStroyService &#8211; a diversified service provider in the fields of design, material supply, and construction.</p>


KazStroyService


<p>Home Credit Bank is the only European bank in Kazakhstan, owned by the international financial group PPF, headquartered in Prague, Czech Republic. The bank has been operating in the Kazakhstan market since 2005.</p>


Home Credit Bank


<p>The company is engaged in the development of the multilayered oil and gas field Ayrankol, as well as the sale of crude oil, oil sands and shale, gas condensate, asphalt base, and bituminous shale.</p>



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<p><strong>Results of Implementing the Almexoft Platform:</strong></p>



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<ul class="wp-block-list"><li>Automation of internal document management: Streamlined document workflows, ensuring faster approvals, better organization, and reduced manual handling of documents.</li><li>Personalized reports on business process analytics and staff tasks, providing management with valuable insights for informed decision-making and performance optimization.</li><li>Achieving a high level of control over task execution: Improved monitoring of employee performance and adherence to deadlines, enhancing overall discipline and accountability within the company.</li></ul>


Caspiy Neft


<p>Karazhyra is a Kazakh coal mining enterprise. The deposit is located 135 km northwest of the city of Semey, in the Zhana-Semey district of the East Kazakhstan region. The industrial coal reserves of the Karajira deposit amount to 1.231 billion tons. Today, the company is one of the largest coal enterprises in Kazakhstan.</p>



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<h4 class="wp-block-heading">Results of Automation Using Almexoft:</h4>



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<ul class="wp-block-list"><li>Automation of process groups: HR, finance, legal support, request systems, organizational and regulatory documentation, internal documents, and office management, streamlining workflows across departments.</li><li>Creation of a unified ecosystem: Built on the Almexoft platform, integrating various business functions into a cohesive system.</li><li>Document registry configuration: Set up specialized registries for different document groups — a contract registry for legal teams and a general document registry for office management, improving document tracking and accessibility.</li></ul>


Karazhyra


<p>The company is one of the leading firms in the field of major repairs, manufacturing, and reconstruction of equipment for energy companies in the Republic of Kazakhstan.</p>


Montaghnik-Am


<p>&#8220;Kazenergocenter&#8221; is an energy supply organization whose main activity is the purchase of electricity and the sale of purchased electricity to consumers.</p>


Kazenergocenter


<p>A company involved in the complete geological, mining, and gold processing cycle. Gold-bearing ore is extracted at 9 deposits in Kazakhstan that are owned by the company. The company&#8217;s assets are present in 4 regions of Kazakhstan: Zhambyl, Karaganda, Abay, and Akmola regions.</p>


Altynalmas

<p><strong>On January 1, 2018, the TEK Kazakhstan company successfully transferred the business operations of all the company's branches to the Almexoft platform. As part of the implementation of the system, business processes were developed for all aspects of the fuel company's activities.</strong></p>



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<p><strong>The key functionality of Almexoft, which allowed the company to completely switch to the paperless workflow:</strong></p>



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<p>Since&nbsp;&nbsp; TEK Kazakhstan includes more than 200 fuel depots throughout the country, a decision was made to place the system on a cloud platform. The staff of fuel warehouses work in a single system, which allows you to form and track the life path of documents "from the warehouse to the central office." This solution made it possible to increase the productivity of the work of remote regional units several times. The use of document templates made it possible to reduce the time it takes to create certain types of documents in the company, as well as to introduce clear standards of paperwork.</p>



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<p>As part of the project, it was decided to use the cloud version of the office suite, which is built into the core of the Almexoft platform. Thanks to this solution, the company's employees are not tied to a specific workplace or software. And the function of individual and group delegates made it possible to promptly monitor the implementation of assigned tasks, thereby making the work of the company's managers as efficient as possible.</p>



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<p>The Almexoft platform also helped to consolidate all current and archive documents of the Partnership in a single encrypted repository.</p>



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Successful launch of EDMS for FEC-Kazakhstan nationwide

<p><strong>The management of “FEC-KAZAKHSTAN” LLP decided to introduce an electronic document management system.</strong></p>



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<p>To implement this project, the need arose to attract qualified specialists in the automation of business processes and office work of the enterprise.</p>



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<p>For this, work was started with “Devtech” LLP, the implementation product of which is EDMS During the implementation, the following functions are implemented:</p>



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<ul><li>Management of document cards and files;</li><li>Collaboration with documents (collaborative online editing, online viewing of files with the extension .doc, .docx, .xls, xlsx, .pptx, etc.);</li><li>Automation of the entire process of document processing (creation, approval, approval, signing, execution, archiving);</li><li>Automation of the agreement approval process;</li><li>Application and service management;</li><li>Procurement management process;</li><li>Control of performance discipline;</li><li>System of work and reporting;</li><li>Processing in the incident system.</li></ul>



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<p>The result of the project for the company was:</p>



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<ul><li>Reduction of document flow in the company;</li><li>Optimization of business processes for registration, coordination, and control of the company’s workflow;</li><li>Reduction of time for consideration and decision-making on documents and applications;</li><li>Period of the process of approval of paper documents in electronic format;</li><li>Ensuring the storage of electronic versions of documents.</li></ul>



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<p>Cooperation with “Devtech” LLP showed that the company has extensive experience in the field of document management and can be recommended for projects related to the automation of business processes of internal office work.</p>

“FEC-KAZAKHSTAN” LLP company review


<p>Today, the Fuel and Energy Complex Group of Companies – Kazakhstan consists of 54 fuel bases that utilize modern technological equipment and work methodologies. Annual tax and financial audits conducted by international Big Four companies demonstrate the transparency of the company.</p>



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<p><strong>Results of Automating Business Processes and Electronic Document Management on the Almexoft Platform:</strong></p>



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<ul class="wp-block-list"><li>Building a document flow and archive, including additional processes for approval and confidential document circulation.</li><li>Organizing work with remote warehouses across Kazakhstan, ensuring smooth operations and data exchange.</li><li>Transition to electronic document management with the use of electronic signatures (e-signatures), improving efficiency and security in handling documents.</li></ul>


Energy and Fuel Complex  of Kazakhstan


<p>Since the beginning of 2016, it has been a producer and supplier of enriched and unenriched coal extracted from the East Kazakhstan coal deposit in Karazhyra. The high-quality sorted products are intended for both Kazakhstan&#8217;s communal and household sectors and for export.</p>


VostokUgolProm


<p>Borshchahivskiy CPP is an innovative pharmaceutical enterprise of European level that successfully combines the scientific potential and high-tech modern production in a single effective complex.</p>



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<h4 class="wp-block-heading">The result of AlmexECM business process automation:</h4>



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<ul class="wp-block-list"><li>Automatic creation of documents according to the pre-designed templates;</li><li>Organization of collaborative work on project documentation;</li><li>Up to 80% acceleration of the procedure for reconciling corrections and final text in documentation.</li></ul>


PJSC SIC “Borshchahivskiy CPP”


<p>JSC &#8220;Kominbank&#8221; is a universal bank that has been providing professional and qualified services to individuals, small and medium-sized businesses, as well as large enterprises for over 27 years.</p>



<p>The company is a licensed supplier of electrical energy for non-residential consumers. The company&#8217;s largest customer is JSC Ukrzaliznytsya, whose average monthly consumption is at least 400,000 MW. In addition, the company supplies electricity to more than 400 enterprises throughout Ukraine.</p>


Enerho Zbut Trans


<p>Karaganda Foundry Machine Factory LLC “Maker (Maker)” is a multidisciplinary high- tech enterprise of the mining industry of Kazakhstan. The main specialization of the factory is the manufacture and repair of mining equipment. The company has everything to produce the highest level of complexity production.</p>



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<h4 class="wp-block-heading">The result of the Almexoft EDS implementation:</h4>



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<ul class="wp-block-list"><li>Implementation of the process and procedural approach to management;</li><li>Electronic document workflow;</li><li>Real-time reporting;</li><li>Full control through the system of issuance and control of group and personal orders.</li></ul>


Maker

Kazakhstan

Ukraine

<p>Evaluate the benefits of implementing the Almexoft platform. Connect flexible tool for complex business transformation. <strong>Start your digital transformation with Almexoft</strong></p>


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