Clients cases
27 May 2025
Implementation of Almexoft+Document AI for Żabka Polska
Project Start
As part of the Startup Booster by Huge Thing acceleration program aimed at fostering innovation, the Almexoft Polska team, in collaboration with Żabka Polska, launched a pilot project to automate document management in logistics processes.
The project’s goal is to enhance document workflow efficiency using innovative automation technologies based on the no-code Almexoft platform and the AI-powered Document AI module.
Żabka Polska, one of the largest retail chains in Poland, processes thousands of documents daily. Automating document workflow has become a key task, unlocking new opportunities for cost reduction and productivity improvement.
Challenges and Solutions
The primary objective of the pilot project was to reduce the time spent on document verification and minimize the risks associated with human errors.
To achieve this, the Almexoft team proposed integrating the Document AI platform, developed by our technology partner Google.
Key functionalities implemented in the project for document analysis and processing include:
OCR (Optical Character Recognition)
Automatic conversion of scanned documents into an editable text format with high accuracy, ensuring quick access to essential information and simplifying data processing.
Automatic Field Recognition
Extraction of key attributes such as dates, amounts, and contractor names, significantly reducing data analysis time.
File Comparison
Automated detection of changes between document versions to prevent discrepancies and ensure data consistency.
Electronic Document Card Creation
Development of an interactive registry with structured access to recognized documents.
Advantages of Almexoft for the Retail Industry
Almexoft has a strong portfolio of enterprise-level clients, including retail businesses. Our experience in business process automation and document management offers Żabka Polska the following key benefits:
-
Reduced Operational Costs
Automating routine tasks saves employees time, allowing them to focus on strategic objectives.
-
Accuracy and Reliability
AI-driven document processing minimizes human errors.
-
Speed and Efficiency
Hundreds of documents can be processed in minutes thanks to automation.
-
Flexible Integration
Almexoft provides an open API for seamless integration with various platforms. Quick integration with AI tools and real-time data updates in the client’s internal systems are key factors in ensuring project success and rapid deployment.
Results and Future Prospects
By the end of the pilot project, scheduled for mid-spring, we expect a significant reduction in document processing time, along with improved accuracy and convenience in data analysis. The successful completion of the pilot will pave the way for scaling the solution to other operational processes within the company.
Why Almexoft?
Almexoft provides innovative business process automation solutions that help companies stay competitive in a dynamic market. Our Document AI platform is designed to optimize document management, enhancing efficiency and reducing costs.
Żabka Polska serves as a prime example of a successful partnership where cutting-edge technologies transform business management approaches.
