Clients cases
11 June 2025
Imperial Tobacco: Digital Evolution of Contract Document Management with Almexoft
Imperial Tobacco is an international tobacco company, ranked among the top four global producers of tobacco products.
Headquarters
Bristol
Presence
< 160 countries
Project Start with Almexoft
2021
Number of Users
300+
Project Goal
A modern contract management system is not just an electronic archive. For Imperial Tobacco, it is a flexible, adaptive digital tool operating in compliance with legal requirements and company standards.
Objectives:
1. Modernize the contract workflow
Automated approval routes adaptable to regulatory requirements.
2. Flexible definition of approvers
By roles, areas, and contract types.
3. Signing with electronic signature
A legally valid electronic signature for internal use and interaction with counterparties.
4. Legally compliant electronic document workflow
Complete switch from paper contracts to signed e-documents
Project Goal
Key components implemented in the first phase:
1. Modernize the contract workflow
- Almexoft enables rapid configuration of approval structures without IT involvement;
- Various approval scenarios based on contract type, amount, product category or counterparty.
2. Flexible definition of approvers
- Contracts are signed with legally binding QES;
- Counterparties enabled to use full digital workflows—delivery, signing, archiving.
3. Signing with electronic signature
4. Legally compliant electronic document workflow
- All actions are logged—who, when, what was approved or signed;
- Reporting capabilities across all contracts, statuses, and responsible personnel.
Key business benefits:
Full legal compliance;
Minimization of human error;
Increased transparency and speed in contract procedures;
Centralized contract repository.
Almexoft empowered Imperial Tobacco not only to automate document workflows but to build a flexible, change-resistant contract management system ready for the challenges of the digital age.
