Implementation of Almexoft at ADM: Speed, Automation, Integration

ADM (Archer Daniels Midland) is an international agribusiness corporation based in Chicago, USA. One of the global leaders in agricultural product processing and food ingredient supply.

Project Start Year

2021

Number of Users

500+

Business Request:

Over 500 employees have been connected to the Almexoft system, using the platform daily for document management, request approvals, and internal process handling. This created a unified digital ecosystem across departments — from procurement to HR.

Objectives:

Automate the contract lifecycle;

Shorten document approval times;

Implement legally binding electronic signatures;

Enable integration with the Microsoft Dynamics AX ERP system.

Implemented Solutions:

As part of the first implementation phase, a series of key components was introduced.

1. Automated Contract Approval Workflows:

• Flexible approval templates were created depending on contract type, amount or counterparty;
• Parallel and sequential approvals were implemented for different teams;
• Version control and change logs were enabled.

2. Centralized Contract Registry:

• All contracts are stored in a single digital archive with customizable access controls;
• Categories, tags, statuses and filter options (type, counterparty, date, owner, etc.) were configured;
• Reminder alerts for contract expiration and renewals were implemented.

3. Electronic Signature Integration:

• A legally binding electronic signature module was integrated;
• Signing is available from any device via the web interface;
• Signed copies are automatically stored in the system.

4. Integration with Microsoft Dynamics AX:

• Two-way integration with the company ERP was established;
• Contract data (numbers, dates, amounts, counterparties) is automatically transmitted from Almexoft to Dynamics AX upon signing;
• Removed the need for manual data duplication between systems.

Achieved Results:

Contract approval times reduced from days to hours;

Fully automated data transfer to ERP without manual intervention;

Increased employee productivity by eliminating routine tasks;

Increased employee productivity by eliminating routine tasks;

Improved transparency and control over contract processes.

Business Benefits for ADM

A single digital space for contract management;

Faster approval and contract
execution;

Reduced risk of document loss
or errors;

Compliance with internal policies and regulatory requirements.

Almexoft continues its partnership with ADM, providing technical support and platform scalability for additional processes.